Business Affairs in Redwood City – Current Activities

June 2016

1. Clive Wilkinson

2. Selected 23 Business Affairs Focus Group members to meet with Clive Wilkinson Architects (CWa) to discuss how we work.  CWa is developing an understanding of “a day in the life” of Business Affairs and other future Redwood City campus occupants.

   These Focus Groups members are representatives of the Business Affairs Community and will become part of the team of change agents.  They will aid in the development of the workplace “Kit-of-Parts” solutions along with other technical or area focused Business Affairs subject matter experts (SMEs). The SMEs are workspace planning team members who will be identified as needs arise.  Some employees have already volunteered for this role.

   Together the Business Affairs Advisory Redwood City Planning team members (Noel Hirst, Assistant Vice President for Business Affairs Finance and Facilities; Denise Ochoa, Operations & Building Manager, Porter Drive; and Matthew Ricks, Director, IT Facilities Management and Business Continuity Management), the Focus Group Members and the Business Affairs subject matter experts will work together to provide input, guidance, and champion the move to Redwood City.

3. All Organizational Units with employees that will or may move to Redwood City received a Workplace Survey from their RWC Advisory Committee Panel Member on 7/18/2016.  The Survey was completed on 8/5/2016.   This survey identified the most common issues with departments’ current workplaces and provided CWa a better understanding of department’s unique work styles. Clive Wilkinson Architects analyzed the survey feedback, and the results influenced the interior space planning of Redwood City Campus.

4. Schematic Design (October 2016 - February 2017):

   • The floor plans are developed per each department's space allocation. They are reviewed in detail to ensure the user's needs are met.

   • The Pilot Workspace is an opportunity to test the kit of parts and provide feedback on the new work settings.

   • The Pilot Workspace is an opportunity to test the kit of parts and provide feedback on the new work settings.

5. Design Development (February - June 2017):

   • The three-dimensional design and character of the space are communicated with renderings

   • Architectural details are refined and finish and furniture selection is made to give each group a unique look and feel

   • End Goal: Approval of the furniture types and locations

6. Furniture Workshops (October 2017):

   • CWA presented revised Kit of Parts (workstations, meeting rooms, open ancillary, etc.)

   • CWA presented revised furniture plans based on Pilot feedback

   • CWA presented team storage types and quantities (in anchor points, storage rooms, open office, etc.)

7. Workstation storage and privacy screen selections per department (November 2017):

   • CWA provided packets and meeting room selections (table shape, height, etc.) per level to help AC collect selections

8. FINAL furniture plan feedback (December 2017):

   • Workstation layout, open ancillary types and quantities, and team storage types and quantities, etc.

9. Key Project Milestones & Proposed Communications by Quarter - Fall 2017